Guide to Basic Business Letters

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转载自: 水木社区 (Thu Feb 9 12:50:50 2006), 发信人: MSC0NFIG (TO BE A LUCKY DOG), 信区: EnglishWorld

标 题: Guide to Basic Business Letters


The Basics

The basics of good business letter writing are easy to learn. The following guide provides the phrases that are usually found in any standard business letter. For more detailed help with standard business writing skills, I highly recommend these business English books. By using these standard phrases, you can give a professional tone to your English business letters. These phrases are used as a kind of frame and introduction to the content of business letters. At the end of this guide, you will find links to sites that give tips on the difficult part of writing successful business letters –arguing your business objective.


The Start

Dear Personnel Director,
Dear Sir or Madam (use if you don't know who you are writing to)
Dear Mr, Mrs, Miss or Ms (use if you know who you are writing to, and have a formal relationship with - VERY IMPORTANT use Ms for women unless asked to use Mrs or Miss)
Dear Frank (use if the person is a close business contact or friend)


The Reference

With reference to your advertisement in the Times, your letter of 23 rd March,
your phone call today,
Thank you for your letter of March 5 th .


The Reason for Writing

I am writing to enquire about
apologize for
confirm



Requesting

Could you possibly?
I would be grateful if you could



Agreeing to Requests

I would be delighted to


Giving Bad News

Unfortunately
I am afraid that


Enclosing Documents

I am enclosing
Please find enclosed
Enclosed you will find



Closing Remarks

Thank you for your help Please contact us again if we can help in any way.
there are any problems.
you have any questions.


Reference to Future Contact

I look forward to ...
hearing from you soon.
meeting you next Tuesday.
seeing you next Thursday.


The Finish

Yours faithfully, (If you don't know the name of the person you're writing to) Yours sincerely, (If you know the name of the person you're writing to) Best wishes,
Best regards, (If the person is a close business contact or friend)

Here is a sample letter using some of these forms:

Ken's Cheese House
34 Chatley Avenue
Seattle, WA 98765
Tel: (206) 456 8967
Fax: (206) 456 6745
Email: kenny@cheese.com




Fred Flintstone
Sales Manager
Cheese Specialists Inc.
456 Rubble Road
Rockville, IL 896756







Dear Mr Flintstone:

With reference to our telephone conversation today, I am writing to confirm your order for: 120 x Cheddar Deluxe Ref. No. 856

The order will be shipped within three days via UPS and should arrive at your store in about 10 days.

Please contact us again if we can help in any way.



Yours sincerely,

Kenneth Beare
Director of Ken's Cheese House